If you're one of the countless businesses who use Excel and Access to manage your day to day data then you'll inevitably have felt the frustration of their limitations.
At Sapere we are constantly approached to convert Access & Excel systems into web applications to allow staff and managers to share data via one interface. It is often surprising how much functionality can be leveraged into Acess and Excel but it's amazing how much better a web application will serve your business.
Excel spreadsheets are a brilliant way to get data into a manageable format quickly; they can produce pie charts, bar charts and any kind of chart and be used for complex formulas and calculations.
Whether the spreadsheets are used to manage the profits of the business, manage sales leads or client portfolios they have their limitations. The two things spreadsheets don't do very well is they can't be shared or worked on at the same time by multiple people easily and they cannot be used for complex business processes and workflows.
We've all experienced the same thing; you create a spreadsheet for managing the sales leads. You pass this on to someone else in the team and they add their own features and charts to the mix. Before you know it you’ve several different versions of the same spreadsheet, no consistency and different results. The spreadsheets then sit on the users desktops with no access from outside the office or anyone else’s computer.
As this is a common problem we've worked with many customers over the years that have got to where they are in business by using Spreadsheets but to make the next step of growth they need a work flow driven software application accessible over the web.
Using the bespoke web based software that Sapere design, architecture and develop these companies have seen measurable increases in efficiencies and increased profit margins as a result of the software.
Because the software is so efficient and works exactly how a business wants to work this allows the company to generate larger profits through not having to work around the limitations of the spreadsheet and employ ever more administrators to manage the overhead of additional 'digital paperwork'.
If you find you spend more time working around the limitations of the spreadsheets you have in your business then you would benefit from a bespoke software system that replicates the spreadsheets... but better.
Access databases follow the same principle, they start out to fix a specific business need but slowly grow to be an all-encompassing business critical tool. The problem with this is that it's normally been developed by someone that's just 'turned their hand to it'. It's not what they do day-to-day so it's very inefficient, normally insecure and fails more often than not.
The system will generally have been worked on by a few people over the years and it's generally an after thought, again leading to inefficiencies.
As the Access database becomes more business critical then it becomes time to start to think about converting the Access database into a more efficient web based system. Sapere can review the Access database using our vast experience developing systems like this and advise on what we think is the best way to improve the workflow and processes. From this we can then develop a system, bespoke to you, that will work, will last for many years and will bring about efficiency savings for the business.
If you're using an Access database or spreadsheet within the business please get in contact as we can make your business and job easier and more efficient.
if you're looking for advice on how to proceed with an Excel or Access conversion project, then get in touch.
Our first hour of consultancy is free, and gives you a great opportunity to discuss your idea in confidence with an expert.get in touch today
By moving from spreadsheets and desktop databases you can immediately work collaboratively within your entire business. This immediately removes human error and multiple copies of the same, but slightly different, data being distributed around departments.
Ultimately there are limitations to how far spreadsheets and desktop databases will get any business. Eventually growth will become impossible and a crunch will inevitably force a change. It's always better to make the change while the business has capacity to cope rather than waiting for the inevitable to happen...
By removing numerous copies of the same data, every member of staff works from the same understanding. This removes misunderstandings, errors and improves bottom line profitability.